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Bonfire & BBQ

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Events

Planning Meeting
Sun 20th Jan 2008
organised by Central Scotland

Car Count : 24
 
[ show pre-run info ]

Planning Meeting

Wow...a record turnout for our 2008 Planning Meeting, 24 cars and 40 people, if that sounds familiar its because that is the exact same number of cars and people as last years meeting. An excellent fixed price two-course lunch in the River House Restaurant followed by a good meeting in the plush surroundings of the conference suite.
A very productive and thought provoking meeting was had by all. Some of the items discussed: -

Firstly the members were thanked for their participation and help organising events in 2007.

Both Area Co-ordinators were re-elected.

The future structure of the Area was discussed, Douglas suggested that although he had serious reservations he believed it may be time for the Central Scotland Area to be broken up into East and West Areas, with the possibility of a further split to encompass Ayrshire and Dumfries and Galloway, at present Central Scotland has 212 members and organising events where 30 cars and 60 people was becoming increasingly difficult for run organisers, especially trying to find hotels and restaurants with suitable accommodation and parking, more so when ten or more cars just turn up on the day without prior knowledge of them attending.
Generally those members in the room were opposed to this suggestion and felt it would mean losing contact with the friends they had made over the years, it was suggested that a sub committee could be formed to work out a way forward, after further discussion, Douglas suggested that we carry on the way we were for now but would need much more help from members in organising events, with more than one run organiser at all events, it was also suggested that we use the red and blue card system again and split the group into at least two, before setting off. 

Weekend trips were discussed and will continue to be a part of the syllabus, sadly the Callander Classic Event is no more, however it was agreed that we would continue the theme and hold our own Callander weekend with a Saturday Lunch and drive, party at night in the marquee and a Tech Day on the Sunday.

Motorsports events will continue with the Knockhill track night and the club will have an active part in the Classic Speedfair too.
One of our members Kev Hamilton has been taking part in Sprint and Hill climb Events over the past year, after some discussion it was decided that Central Scotland will partly sponsor Kev with his efforts in these championship events.

Area Events were next discussed and quite a few members volunteered to organise Runs for 2008, including a visit to the Jim Clark Rooms at Duns and a separate Dumfries and Borders run. Ian and Jacqueline besides organising the Perthshire Glens Run again this year, offered to arrange a European Tour in 2009.

Our commitment to the Culzean Autoclassica Show was re affirmed and a planning team will be formed later on to organise the various aspects of the Car Show.

A financial report was given by our club treasurer Sandy, he felt that the club should start to spend some of the money that had built up due to the success of the raffles and web site advertising, after much discussion those members present agreed that we should buy the following items that could be borrowed by members: - Car Polisher, 2 Bootracks for both Mk-1/Mk-2 and Mk-3, possibly an EOBD fault code reader.

A discussion about the Criteria for 'The Stevie Smith Trophy' followed and after a suggestion by one of the members it was decided that this years Trophy would go to the person who had attended the most Events throughout the year of 2008, not including Pub Meets, it was also agreed that the criteria should be changed if necessary, at the annual Planning Meeting.

It was felt that the 'Car of the year Trophy' should have some fairer guidelines associated with the eligibility of its entrants, therefore making it fairer to all taking part. The room decided on the following criteria: -
1. That it would be open to Central Scotland members only.
2. Central Scotland members would vote for it at the    Gathering each year.
3. You cannot enter again if you have won the Trophy within the past three years, unless you have changed your car.
4. You can only enter if you have attended at least five events throughout the year.

There being no other business the meeting ended.

The Restaurant manager was invited into the room to draw the winning ticket for the 360 detailing car make over competition, the winner was Jon Morris.






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Your Comments
20th Jan 2008 19:23 :: Jim
Good meal, good company and a good meeting! Lets enjoy another good year on the road AND help Douglas take the strain of arranging runs!!!

20th Jan 2008 20:49 :: Robin
Great meal(it appears!)Excellent positive meeting.Look forward to 2008 frolics.TY Riverside staff for soup & bread!

21st Jan 2008 13:39 :: ANN FOSTER
Apologies for missing what looked like a great meal - looking forward to the coming events this year!  Ann & Ron

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